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How to Use Microsoft Publisher
A beginner’s tutorial to MS Publisher
What to Know
- New document: Select
> choose a template > select
- Edit text: Select exiting text box to highlight text > begin typing to replace.
- Add text: Select
Draw Text Box
> select and drag to draw text box > type into text box.
The article explains the basics of how to use Microsoft Publisher 2022, 2022, 2022, 2022, and Publisher for Microsoft 365.
How to Create a New Document in Publisher
When you open Publisher, you’ll see a selection of design templates to jump-start your publication, as well as a blank template if you want to start from scratch.
tab above the templates shown.
Scroll down a bit and select
Select a template from the
section at the top.
in the right pane.
How to Edit Existing Text in Publisher
The pages of the birthday card display as thumbnails on the left side of Publisher, with the first page ready for you to customize.
To change the text that’s already in the template, select a text box to highlight the text, and then start typing to replace it.
How to Add New Text in Publisher
You can also add new text boxes to your publication.
From the page you want to add text to, go to
Draw Text Box. The cursor will change to a cross/plus sign.
Select and drag anywhere on the page to draw a text box.
After releasing the mouse button, the text box will become editable so you can type into it.
in some versions) also becomes available from the menu, which you can use to change the font, alignment, and other formatting options.
You can edit the text box if it’s too big/small or in the wrong place. To resize it, select and drag one of the handles on the corner or edge of the box. Select a non-boxed edge to drag the text box elsewhere.
When you’re done customizing your text, select an area outside the text box to exit it.
How to Add Pictures to a Publisher Document
Adding photos makes it your own, which is especially important for personalized documents like anniversary cards and birthday cards.
tab if it’s not already active, and then choose
Select one of the options for where you want to import an image from. We’ll use Bing in this example, so we’ll select the text box next to
Bing Image Search.
Enter a relevant keyword to search for the image you want.
is a good one for our example.
Select one or more images that you want to use, and then choose
Select and drag the inserted image to move it where you want, and use the handles on the sides and corners to resize it as desired.
How to Print Your Publication
Printing is easy. Since we’re dealing with a birthday card, it will arrange the pages appropriately so that we can fold them onto each other to make a birthday card.
Print, or use the
Select a printer from the
Adjust the options if you wish, like the folding method or paper size, and then select
How to Save in MS Publisher
Save your publication to your computer or your OneDrive account to always have a backup should you need to edit the document or reuse it after it’s been closed down.
to manually locate the folder you want to save it to.
Locate the folder you want to save the document to, give it a memorable name, and then select
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